Supplier Invoice Control for Construction Companies

In the construction and public works sector, discrepancies between pricing conditions and invoices can reach up to 15% for some suppliers.

The Problem‍

• Do you notice errors in your suppliers' invoices?
• Are the rates not being respected?
• Do you spend time checking?
• Do you lack visibility on the prices you are paying?
• Do you want to know if you are paying a fair price?

Discrepancies can arise from human errors, ERP encryption errors, failure to account for your rates, and price fluctuations.

As a result, delays can occur in:

• Supply of materials
• Hardware
• Equipment and tools
• Equipment rental
• Subcontracting
• Maintenance and repair of equipment
• Waste Management

Manually checking invoices and comparing them to pricing grids is a time-consuming process prone to errors. Using a powerful OCR data extraction software can drastically reduce this burden and improve accuracy.

The Koncile Solution:A comprehensive solution for complete invoice control.

Koncile Automatically reads your suppliers' price lists Using AI and cross-references them with the Rates Applied in Your Suppliers' Invoices to verify their compliance.

In Real-Time, You Can Access Automatic Credit Requests To make direct requests with your service providers and suppliers.

• You gain access to a Complete catalog of purchased products/services, fully categorized to manage your purchases with high precision.
• You can discover benchmarking opportunities for Better Prices Between Your Suppliers for identical or similar products.

We help ensure that every invoice is correct, allowing you to save money and pay your suppliers with peace of mind.

How Does Koncile Work?

1. Connect Your ERP or Purchasing Information System to Koncile:‍

Invoices are automatically processed using our invoice OCR engine, which extracts detailed line-by-line data. You receive a clean, structured Excel file with no manual entry required.

2. Upload Pricing Terms:‍

Create your suppliers and determine what you want to control for each one. Unit prices? Environmental contribution? Upload the pricing grids and conditions to trigger the control process.

3. Easily Detect Problematic Invoices:‍

Your invoices are automatically reviewed and analyzed. Discrepancies with the pricing conditions are identified line-by-line in the invoices.

4. Generate and Track Your Credit Requests‍

Generate files detailing discrepancies and share them with your suppliers to expedite negotiations.‍

5. Build Your Cross-Supplier Price Catalog‍

Easily search for the best prices for certain products in your contracts, invoices, or supplier catalogs.

Why Choose Koncile?

Time Savings‍

Automating Invoice Verification allows you to focus on high-value tasks, such as project management and supplier negotiations.

Error Reduction‍

Our intelligent document processing technology minimizes billing errors by automatically analyzing line-level data and ensuring the accuracy of your supplier invoices.

Cost Optimization‍

Easily identify the best deals and optimize your purchases with detailed analyses and precise benchmarks.

Assured Compliance‍

Ensure the compliance of the rates applied by your suppliers, avoiding disputes and additional costs.

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Book a demo now and start optimizing the management of your supplier invoices.