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No more hours lost manually collecting and checking payroll journals and reports: Koncile's intelligent OCR handles the extraction and organization of all this sensitive data. See how 360 Smarter Administration simplifies the management of its administrative documents, turning a time-consuming process into an automated, reliable flow of data that is ready to use.
About 360 Smarter Administration
360 Smarter Administration is a group that specializes in simplifying and optimizing administrative, healthcare and management processes through data and technological innovation.
Founded to bring more transparency, performance and personalization, the company relies on a portfolio of complementary subsidiaries: 360 Smarter Care, 360 Smarter Search, 360 Smarter Self, 360 Direct Care, 360 Analytics, 360 Smarter Pharma, 360 Medical Practices, as well as DC and R&R.
Each entity addresses the specific needs of its sector: healthcare, pharmacy, wellness, data analytics and medical practice management. Together, they form an integrated ecosystem that gives businesses, practitioners and patients solutions that are more reliable, more efficient and better suited to their day-to-day realities.
At a glance:
- Country: United States
- Industry: Administration & business services
- Volume processed: several hundred payroll documents per month
- Use case: Extraction and structuring of payroll reports and administrative documents
The challenges of payroll management
Payroll involves many documents generated by a range of software. For 360 Smarter Administration, this created several obstacles:
- Highly heterogeneous formats: payroll registers, pre- and post-payroll journals, detailed employee records, administrative certificates.
- A risk of data entry errors due to the volume and complexity of the data (hours, wages, deductions, payroll taxes, net pay).
- Time-consuming follow-up that required manual checks of cumulative totals, check numbers and payment methods.
- A compliance requirement to meet tax, payroll and accounting obligations.
- A need for centralization, to feed this information back into internal systems (accounting, HR, audits).
Why 360 Smarter Administration chose Koncile
The company was looking for a solution that could automatically structure payroll reports and pay stubs and make them reliable, in order to reduce manual effort and secure its processes.
Koncile met these needs through:
- Automated extraction of key data (hours worked, wages, withholdings, deductions, net pay).
- Support for multiple document formats from various payroll software.
- Seamless integration into HR and accounting systems via API and webhooks.
- A 100% cloud solution, easy to deploy, with no heavy technical infrastructure.
Key results and benefits
With Koncile, 360 Smarter Administration was able to transform its process:
- Centralize data: all payroll reports are consolidated into a single document flow.
- Improve traceability: clear tracking of wages, deductions and payment methods.
- Boost productivity: a drastic reduction in processing time through automation.
- Lighten the team workload: less manual entry, more time for analysis and management.
Payroll documents are now processed in a few seconds, with stronger compliance and more reliable payroll and tax data.
Conclusion
With Koncile, 360 Smarter Administration has reached a milestone in managing its payroll documents: a once heavy, manual process is now automated, fast and secure.
