OCR for KYC compliance and management

OCR (Optical Character Recognition) is a technology that makes it possible to convert visual documents, such as photos of identity documents or passport scans, into usable text data.

As part of the KYC, OCR automates the extraction of key information from identity documents: name, first name, date of birth, document number, nationality, etc. Unlike traditional tools that simply transcribe the text, advanced solutions such as Koncile use artificial intelligence to automatically identify the type of document and accurately extract relevant data, even with average image quality or handwriting.

This smart extraction makes your identity verification processes reliable and facilitates the integration of data into your business tools.

Yes, Koncile enables the extracted data to be automatically cross-referenced with your customer database as part of the KYC process. This allows you to verify data consistency, detect potential discrepancies, and enrich existing records without manual input. Integration is seamless via API or connectors with your CRM, compliance systems, or document management tools.

An OCR solution (Optical Character Recognition) transforms the way companies handle identity documents and supporting files as part of the KYC (Know Your Customer) process. It automatically extracts valuable data from scanned documents, PDFs, or photos—data that often remains unused—while improving both accuracy and regulatory compliance.

Here are the key benefits of using OCR for KYC management:

• Significant time savings: Automates the reading of identity documents, eliminates manual data entry, and enables fast extraction of key fields such as name, date of birth, and document number.
• Fewer errors: Minimizes the risk of human error and increases the reliability of collected information.
• Enhanced productivity: Allows teams to focus on high-value verification tasks instead of manual document handling.
• Centralized, usable data: Unstructured KYC documents (e.g. ID cards, passports, proof of address) are converted into structured data, ready for validation, comparison, or archiving.
• Improved compliance: Automatically detects missing fields, inconsistencies, or expired documents to meet regulatory requirements more effectively.
• Faster, smarter decision-making: Data becomes instantly available and can be integrated into your business systems such as CRMs, compliance platforms, or onboarding tools.

With Koncile, OCR goes beyond basic text recognition. Powered by artificial intelligence and large language models (LLMs), our solution understands the content of each document, extracts only the relevant information, detects anomalies, and integrates seamlessly into your existing KYC environment.

Koncile’s OCR solution automates the processing of KYC documents by turning a manual process into a fast, reliable, and compliant digital workflow:

• No more manual data entry: Automatically extracts information from documents such as ID cards, passports, proof of address, bank statements, and tax notices.
• Intelligent data extraction: Koncile analyzes document structure, identifies key fields (e.g. name, date of birth, address, ID number), and accurately extracts the relevant data.
• Structured output: Extracted information is delivered in standardized formats (JSON, XML, CSV) compatible with client management tools, CRMs, or identity verification platforms.
• Seamless integration: Data can be automatically transferred to third-party systems via APIs or connectors (e.g. identity verification tools, KYC/AML platforms, internal databases).
• Advanced automation: Automatic classification of documents (ID, proof of address, proof of income), triggering of workflows (e.g. consistency checks, manual validation), and detection of missing or non-compliant documents.

In short, Koncile enables the digitization, extraction, structuring, classification, and integration of KYC document data—reducing errors, speeding up processing times, and strengthening regulatory compliance.