Nona Automates Their Supplier Invoice Extraction

About Nona

Founded in 2020, Nona develops an all-in-one business software dedicated to collective catering players: schools, healthcare institutions, local authorities.

Its mission is to simplify daily kitchen management (menus, orders, stocks, hygiene, traceability) while supporting the food transition toward more sustainable practices.

Invoice processing: a critical but time-consuming task

Before onboarding a new client, Nona’s teams collected about one year of invoices from the concerned kitchen. This step was essential to record all used products and make the software immediately usable.

Previously, this work was done manually. Whether invoices were PDFs or handwritten, the data had to be retyped by hand into the software—a long, tedious, and error-prone process.

Why Nona chose Koncile

To automate this step, Nona benchmarked several OCR solutions.

Koncile convinced them thanks to its ability to:

• Handle multiple invoice formats (PDF, handwritten, structured or unstructured)
• Provide directly usable structured files
• Adapt to the variety of documents encountered
  

“The advantage of Koncile is that it comes with integrated AI that adapts to different invoice types.”

Another decisive factor was the ability to test the solution before committing. By uploading a batch of invoices from a real kitchen, the team quickly observed strong results.

“We were able to send all invoices from one kitchen at once and rapidly see good results. Koncile’s adaptability was a real plus.”

Koncile’s impact on Nona’s workflows

Once validated, the Nona team progressively integrated Koncile into its document workflows. The approach was pragmatic: start small, test on a few kitchens, refine extraction settings, then expand.

Today, whenever a new client is onboarded, invoices are uploaded to the Koncile platform with adapted extraction rules. The OCR automatically generates a structured Excel file containing all products, quantities, and key information.

“The software processes invoices by itself and delivers an Excel file with easily manageable data.”

Key results and benefits

With Koncile, Nona can configure accounts much faster than before. Chefs get started with their software more quickly, and deployment times are significantly reduced.