Automate the reading of work stoppages

Koncile extracts data from work stoppage notices, CERFA, certificates and medical forms to simplify HR and pension processing.

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What is OCR used for on stop notices?

Work stoppages come in various formats: paper scans, CERFA PDFs, manual certificates. Handling them manually is time consuming and error-prone.

Koncile OCR automatically reads and structures essential data: identity, expiry dates, reasons, prescriber... Ready for integration into your HR tools, HRIS or payroll systems.

Workflow Extraction Work Stop Notice

Koncile automates the intelligent extraction of contractual data. Despite the complexity of our clients’ contracts, the tool ensures quality and speed, saving us valuable time.

Fields automatically extracted from work stoppage notifications

Koncile transforms your arrest documents into usable data, ready to be integrated into your HR, payroll or insurance tools. Use our standard field list — or customize it to suit your business needs to extract exactly the information that matters.

Name

Type

Example

Guideline

Validité

Text

Oui

Vérifie que le RIB est bien constitué des éléments suivants :
- Code banque (5 chiffres)
- Code guichet (5 chiffres)
- Numéro de compte (11 caractères alphanumériques)
- Clé RIB (2 chiffres)
Si les RIB est bien constitué de ces éléments, choisis la valeur "Oui". Sinon choisis la valeur "Non".

Notice number

Code AT-2025-089 Unique document reference (or internal number if there is one).

Date of issue

Date 03/02/2021 Date on which the document was issued.

Patient name

Text Dupont

Date of birth

Date 03/03/1993

Social Security Number

Code 1 85424812434890 Enter the full social security number without spaces.

Text 5 rue de la Liberté, 75011 Paris Full address of the employee.

Doctor's name

Text Martin

Stop start date

Date 09/06/2025 First day of work stoppage prescribed.

End date of the stop

Date 16/06/2025 Last day of work stoppage prescribed.

Total duration of the stop

Date 8 days Calculation or manual entry of the duration (e.g. 8 working days).

Nature of the judgment

Multiple Illness/Accident at work/Maternity Type of stop checked or mentioned on the notice.
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Add any extraction field

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Choosing Koncile for your HR documents

Extraction health form

Customized data extraction for your medical documents

A simple and intuitive interface to precisely select the fields to be extracted from your medical documents.

OCR prescription: Automatically identify key information: patient name, date of consultation, diagnosis, prescribed treatments, test results and much more.

Eliminate manual entries and speed up your document flows with extraction that is perfectly adapted to your needs.

99% reliability

Unparalleled precision for your health documents

AvWith a success rate of over 99%, our OCR engine offers exceptional precision on key fields in health documents.

Whether it is dates, identities, codes, acts or prescriptions, each piece of information is extracted reliably.

Our integrated anomaly detection system allows you to identify errors or inconsistencies in advance, guaranteeing automated quality control and faster decision-making.

Multilingual medical OCR

Multilingual medical OCR

Our OCR engine, enriched by advanced language models (LLM), recognizes alphabets and languages from around the world with high accuracy.

Chinese, Arabic, Cyrillic, Japanese... regardless of the language used in patient records, prescriptions or analysis results, Koncile identifies essential information and offers automatic translation.

Easily digitize, extract, and centralize your health data, even in a complex multi-lingual environment.

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Handwriting detection for medical documents

Koncile OCR detects and interprets handwritten texts accurately, even under complex conditions: average scan quality, lack of signature, or handwriting that is difficult to read.

The tool supports multiple handwritten languages and relies on artificial intelligence models trained to recognize the most varied writing styles.

Ideal for processing prescriptions, care sheets, or medical forms filled out by hand, while ensuring a high accuracy rate.

Extraction care sheet

Health documents scanned or photographed

Whether scanned, photographed, or photocopied, your health documents are converted into usable data thanks to our highly reliable OCR technology.

Even old, fuzzy or poorly framed documents such as certain prescriptions or reports can be analyzed using our automatic correction engine.

Unrecognized fields are isolated and sent to our alert center for manual processing or validation, guaranteeing a high level of completeness and reliability.

OCR integration

Compatible with your health business tools.

Koncile integrates naturally into your digital health environment: connection via API, automatic import from your secure messaging systems or direct synchronization with your business software.

Easily import your documents, launch automated extractions, and retrieve structured data where it's needed: patient records, databases, billing tools.

Whether you use a DPI, Outlook, Excel or hospital software, Koncile adapts to your organization to streamline document management and strengthen your daily efficiency

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Test data extraction new generation

Start with a ready-to-use model, test on a document and scale

Créez vos modèles d’extraction, testez sur un premier document et passez à l’échelle !

The benefits of a data capture solution

Reading a variety of medical documents

Supports standard formats (CERFA) such as free or scanned certificates, including handwritten ones.

Extracting key fields

Employee name, termination date, resumption date, reason, reason, prescriber, Social Security number, attached supporting document...

Structured data ready to use

Export Excel, JSON or API to your HR tools or insurance portals.

Automated tracking and pre-sorting

Spot duplicates, unwarranted absences, or incomplete shutdowns in seconds.

Mass treatment

Perfect for large volumes of stoppages to be processed in HR departments, mutual insurance companies or payroll offices.

The OCR API for automate document management

status

string

Document status, which can be DONE, DUPLICATE, or IN PROGRESS.

document_id

integar

Unique number assigned to each invoice

general_fields

objects

General fields that appear only once in each extracted document. Returned in the format: {field name: extracted value}

line_fields

objects

Repeated fields extracted in bulk for each line or table. Returned in the format: {field name: extracted value}

status

string

Statut du document qui peut être DONE, DUPLICATE, IN PROGRESS.

document_id

integer

Numéro unique attribué pour chaque document

general_fields

objects

Champs généraux apparaissant une seule fois dans chaque document extrait. Retour au format : {nom du champ: valeur extraite}

line_fields

objects

Champs répétés extraits en bloc pour chaque ligne ou chaque tableau. Retour au format : {nom du champ: valeur extraite}

Request

curl api.koncile.ai/tasks/{task_id}/ \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer $API_KEY"
response = requests.get(f"{api_url}/tasks/{task_id}/",
headers={"accept": "application/json", "Authorization":{"Bearer{api_key}"})

Response

{
"status": DONE | DUPLICATE | IN PROGRESS | FAILED,
"document_id": ID,
"document_name": "name",
"status_message": "",
	"General_fields":
		{
		"Date" : {"value": "05/08/2022", "confidence_score": 0.99},
		"Price" : {"value": "$23", "confidence_score": 0.98}
		}
	,
	"Line_fields":
		{
		"Date" : [{"value": "05/08", "confidence_score": 0.97}, {"value" : "05/08", "confidence_score": 0.98}, ],
		"Price" : [{"value": "$23", "confidence_score": 0.98}, {"value": "$12", "confidence_score": 0.97}],
		}
}

An AI OCR designed for security

Lack of training on your data

Fully encrypted software

Secure storage of extracted data

RGPD compliant

Cadenas noir entouré d'étoiles noires.

Automate all your HR documents

SEE ALL TEMPLATES
Extraction PDF employment contract

Human resources

Name, function, type of contract, duration, salary, clauses, signatures

An image of a business card OCR extracting information such as name, position, company, phone, email, address, and social networks.

Human resources

Name, position, company, phone, email...

Resume thumbnails

Human resources

Candidate information, experience, and education

Pay slip thumbnails

Human resources

Details of the amounts listed on the payslips

Any question?

Contact us at contact@koncile.ai, check out our documentation, or book a demo.

Can OCR process a printed or handwritten employee's statement of sickness ?

Yes, Koncile OCR supports printed or handwritten work stoppage notices. It applies advanced character recognition technologies to ensure accurate conversion of information into digital format.

How does OCR extract information from a employee’s statement of sickness?

Koncile OCR automatically detects the key data in a stoppage notice, such as the duration of the stoppage, the medical reason, and the contact details of the prescriber. It allows simplified management of administrative documents related to the unavailability of the employee.

Can I extract specific information from a employee's statement of sickness?

Yes! You can choose to extract only fields such as the start and end date of the stop, the expected benefits or the health insurance coverage code.

In what format should I import a employee's statement of sickness for OCR analysis?

You can upload your document in PDF, PNG, or JPEG. These formats are compatible with our OCR technology and ensure reliable extraction of essential information.

How does OCR integrate with my existing tools and software?

The software is accessible via a powerful API, with comprehensive documentation available. Plus, you can upload documents directly into the app and export the extracted data to XLSX, XLS, CSV, or JSON for seamless integration into your workflows.

I need further assistance.

Check our API documentation, contact us at contact@koncile.ai. You can also create a demo account or book a demonstration with our team.

What are Koncile's prices?

Koncile offers 3 plans, including enterprise options for handling large volumes of data. You can check our pricing on our pricing page.

What are general fields and repeated fields?

In each extraction template, you will find:

  • General fields: These are pieces of information that appear only once in each document (e.g., the invoice number or the invoice date).
  • Repeated fields: These are pieces of information that appear multiple times in a document, such as item descriptions or prices in each line of a quote. Use repeated fields for extracting tables and charts from your documents.