Automate the extraction of data from import declarations

Koncile extracts key data from your released customs documents: importer, CIF value, VAT, customs duties, ports, weight, declarant...

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What is the purpose of an OCR tool for import declarations?

The released import declarations contain key fiscal data: CAF value, VAT, VAT, duties, ports...

Koncile OCR extracts them automatically to simplify customs accounting, secure audits and feed your monitoring tools.

Import declaration

Koncile automates the intelligent extraction of contractual data. Despite the complexity of our clients’ contracts, the tool ensures quality and speed, saving us valuable time.

What data is extracted from customs declarations?

Koncile reads documents, extracts key data, returns them in a structured format (JSON, Excel, API), and allows them to be integrated into your accounting or logistics processes.

Name

Type

Example

Guideline

Validité

Text

Oui

Vérifie que le RIB est bien constitué des éléments suivants :
- Code banque (5 chiffres)
- Code guichet (5 chiffres)
- Numéro de compte (11 caractères alphanumériques)
- Clé RIB (2 chiffres)
Si les RIB est bien constitué de ces éléments, choisis la valeur "Oui". Sinon choisis la valeur "Non".

Declaration number

Text 21FR123456789012 Unique customs declaration number.

Reporting date

Date 15/05/2025 Date the claim was reported

Name of declarant

Text Société Exportages SARL Corporate name or full name of the reporting entity.

Country of issue

Date USA Country of the account holder determined from the Country code.

INCOTERM

Code FOB Specify the Incoterm used for the shipment, coded with 3 letters. For example, FOB, CIF, DDP, DAP. It may also be referred to as "Terms of Trade."

Mode of transport

Text Road transport Main type of transport (air, sea, road...).

Port of embarkation

Text hamburg Port or place where goods are loaded.

Port of destination

Text Marseille Port or intended place of unloading of goods.

Customs value

Number 25 000,00 Amount declared to customs for the calculation of duties.

Load weight

Number 100; 300 If there are several loads, give all the weights by separating by “;”

Transporter

Text Mediterranean Shipping Company S.A

Description of the goods

Text Electronic devices Detail of the nature of the goods transported, including the category or type of product.
Flèche courbée vers le haut.

Add any extraction field

Flèche courbée vers le haut.

Edit AI instructions

Why choose Koncile to process customs documents?

Extraction transport bill

Custom data extraction for transport and logistics

A simple and intuitive interface to precisely select the fields to extract from your transport and logistics documents.

Automatically identify transport data such as weight, dimensions, distances, destinations, and more.

Eliminate manual entry and accelerate your document workflows with extraction perfectly tailored to your needs.

99% reliability

Unmatched accuracy in logistics document management

With a success rate above 99%, our OCR engine delivers exceptional accuracy on key fields in invoices and transport documents.

Every piece of information amounts, dates, or logistics references is captured reliably. Thanks to our built-in anomaly detection system, errors or inconsistencies are flagged early, enabling automated quality control and faster decision-making.

multilingual extraction transport and logistics

Multilingual OCR for transport and logistics

Our OCR engine, enhanced with advanced language models (LLMs), accurately recognizes alphabets and languages from around the world.

Chinese, Arabic, Cyrillic, Japanese… whatever the format or language of the document, Koncile identifies key fields and enables automatic translation.

Scan, extract, and centralize your data with ease—even in complex multilingual environments.

handwritten order form

Handwriting detection for transport and logistics documents

Our OCR detects and interprets handwritten texts accurately, even under complex conditions: average scan quality, no signature, or handwriting that is difficult to read.

The tool supports multiple handwritten languages and relies on artificial intelligence models trained to recognize the most varied writing styles.

Ideal for processing delivery notes, receipts, or forms completed by hand, while ensuring a high success rate.

scanned transport invoice

Scanned or Photographed logistics Documents

Whether your documents are scanned, photographed, or photocopied, our OCR technology converts them into usable data with outstanding reliability.

Even old, blurry, or poorly cropped documents can be analyzed thanks to our automatic correction engine.

Unrecognized fields are flagged and sent to our alert center for manual review or validation, ensuring a high level of completeness and accuracy.

OCR transport and logistics integration

Integrated with your tools for transport and logistics workflows

Koncile integrates perfectly into your digital ecosystem: connection via API, automatic import from your emails or direct synchronization with your ERP.

Easily import documents, trigger automated extractions, and retrieve structured data where you need it.

Whether you use Excel, Outlook, SAP or another business tool, Koncile adapts to your workflow to simplify document management and maximize your productivity gains.

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Test data extraction new generation

Start with a ready-to-use model, test on a document and scale

Créez vos modèles d’extraction, testez sur un premier document et passez à l’échelle !

A tool adapted to customs documents

Reading released customs declarations (FID type)

Reliable reading of documents from RDEs (FID/FNO type) with tax details, sender, importer, declarant, AWB, etc.

Extraction of declared amounts

Koncile automatically identifies the CIF value, duty and VAT rates, amounts to be paid and any credits.

Data ready for integration

Export JSON, Excel or API to your accounting tools, ERP or internal databases to facilitate VAT recovery and customs record keeping.

Mass treatment

Perfect for businesses that receive dozens of FID/FNO documents every week, with automatic tracking by reference or importer.

Customs Code Association (TARIC)

Koncile reads the customs nomenclature (HS/TARIC), the rates applied and the nature of the goods, to generate reports or alerts in case of anomalies.

The OCR API for automate building permit management

status

string

Document status, which can be DONE, DUPLICATE, or IN PROGRESS.

document_id

integar

Unique number assigned to each invoice

general_fields

objects

General fields that appear only once in each extracted document. Returned in the format: {field name: extracted value}

line_fields

objects

Repeated fields extracted in bulk for each line or table. Returned in the format: {field name: extracted value}

status

string

Statut du document qui peut être DONE, DUPLICATE, IN PROGRESS.

document_id

integer

Numéro unique attribué pour chaque document

general_fields

objects

Champs généraux apparaissant une seule fois dans chaque document extrait. Retour au format : {nom du champ: valeur extraite}

line_fields

objects

Champs répétés extraits en bloc pour chaque ligne ou chaque tableau. Retour au format : {nom du champ: valeur extraite}

Request

curl api.koncile.ai/tasks/{task_id}/ \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer $API_KEY"
response = requests.get(f"{api_url}/tasks/{task_id}/",
headers={"accept": "application/json", "Authorization":{"Bearer{api_key}"})

Response

{
"status": DONE | DUPLICATE | IN PROGRESS | FAILED,
"document_id": ID,
"document_name": "name",
"status_message": "",
	"General_fields":
		{
		"Date" : {"value": "05/08/2022", "confidence_score": 0.99},
		"Price" : {"value": "$23", "confidence_score": 0.98}
		}
	,
	"Line_fields":
		{
		"Date" : [{"value": "05/08", "confidence_score": 0.97}, {"value" : "05/08", "confidence_score": 0.98}, ],
		"Price" : [{"value": "$23", "confidence_score": 0.98}, {"value": "$12", "confidence_score": 0.97}],
		}
}

An AI OCR designed for security

Lack of training on your data

Fully encrypted software

Secure storage of extracted data

RGPD compliant

Cadenas noir entouré d'étoiles noires.

Automate customs document management

SEE ALL TEMPLATES
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Transport & Logistics

References, quantities, weights, volumes, package numbers, package numbers, sender, receiver, special instructions, checked boxes.

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Transport & Logistics

AWB number, shipper, destination, destination, weight, package, flight.

Extraction of Single Administrative Document - SAD

Transport & Logistics

HS code, value, IMA, origin, customs regime, weight.

Text PDF scanner that automatically extracts information from a Bill of lading, such as the Bill of lading number, carrier, cargo description, weight, quantity, quantity, date, and loading location.

Transport & Logistics

Number of the Bill of lading, the carrier, the description of the goods, the weight, the quantity, the date...

Any question?

Contact us at contact@koncile.ai, check out our documentation, or book a demo.

How does OCR extract information from a customs declaration?

Koncile OCR identifies the essential elements of a customs declaration, such as the nomenclature of goods, their origin and the customs duties applied. It thus optimizes the management of documents related to international exchanges.

Can OCR process a printed or handwritten customs declaration?

Yes, Koncile OCR supports printed or handwritten customs declarations. It applies advanced character recognition technologies to ensure reliable extraction of critical data.

Can I extract specific information from a customs declaration?

Yes! You can retrieve only certain fields such as the declared value of goods, customs codes, or import and export restrictions.

In what format should I import a customs declaration for OCR analysis?

You can upload your document in PDF, PNG, or JPEG. These formats are compatible with our OCR and guarantee accurate extraction of information related to customs formalities.