Automate the extraction of data from import declarations

Koncile extracts key data from your released customs documents: importer, CIF value, VAT, customs duties, ports, weight, declarant...

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What is the purpose of an OCR tool for import declarations?

The released import declarations contain key fiscal data: CAF value, VAT, VAT, duties, ports...

Koncile OCR extracts them automatically to simplify customs accounting, secure audits and feed your monitoring tools.

Import declaration

Koncile automates the intelligent extraction of contractual data. Despite the complexity of our clients’ contracts, the tool ensures quality and speed, saving us valuable time.

What data is extracted from customs declarations?

Koncile reads documents, extracts key data, returns them in a structured format (JSON, Excel, API), and allows them to be integrated into your accounting or logistics processes.

Name

Type

Example

Guideline

Validité

Text

Oui

Vérifie que le RIB est bien constitué des éléments suivants :
- Code banque (5 chiffres)
- Code guichet (5 chiffres)
- Numéro de compte (11 caractères alphanumériques)
- Clé RIB (2 chiffres)
Si les RIB est bien constitué de ces éléments, choisis la valeur "Oui". Sinon choisis la valeur "Non".

Declaration number

Text 21FR123456789012 Unique customs declaration number.

Reporting date

Date 15/05/2025 Date the claim was reported

Name of declarant

Text Société Exportages SARL Corporate name or full name of the reporting entity.

Country of issue

Date USA Country of the account holder determined from the Country code.

INCOTERM

Code FOB Specify the Incoterm used for the shipment, coded with 3 letters. For example, FOB, CIF, DDP, DAP. It may also be referred to as "Terms of Trade."

Mode of transport

Text Road transport Main type of transport (air, sea, road...).

Port of embarkation

Text hamburg Port or place where goods are loaded.

Port of destination

Text Marseille Port or intended place of unloading of goods.

Customs value

Number 25 000,00 Amount declared to customs for the calculation of duties.

Load weight

Number 100; 300 If there are several loads, give all the weights by separating by “;”

Transporter

Text Mediterranean Shipping Company S.A

Description of the goods

Text Electronic devices Detail of the nature of the goods transported, including the category or type of product.
Flèche courbée vers le haut.

Add any extraction field

Flèche courbée vers le haut.

Edit AI instructions

Why choose Koncile to process customs documents?

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Test data extraction new generation

Start with a ready-to-use model, test on a document and scale

Créez vos modèles d’extraction, testez sur un premier document et passez à l’échelle !

A tool adapted to customs documents

Reading released customs declarations (FID type)

Reliable reading of documents from RDEs (FID/FNO type) with tax details, sender, importer, declarant, AWB, etc.

Extraction of declared amounts

Koncile automatically identifies the CIF value, duty and VAT rates, amounts to be paid and any credits.

Data ready for integration

Export JSON, Excel or API to your accounting tools, ERP or internal databases to facilitate VAT recovery and customs record keeping.

Mass treatment

Perfect for businesses that receive dozens of FID/FNO documents every week, with automatic tracking by reference or importer.

Customs Code Association (TARIC)

Koncile reads the customs nomenclature (HS/TARIC), the rates applied and the nature of the goods, to generate reports or alerts in case of anomalies.

The OCR API for automate building permit management

status

string

Document status, which can be DONE, DUPLICATE, or IN PROGRESS.

document_id

integar

Unique number assigned to each invoice

general_fields

objects

General fields that appear only once in each extracted document. Returned in the format: {field name: extracted value}

line_fields

objects

Repeated fields extracted in bulk for each line or table. Returned in the format: {field name: extracted value}

status

string

Statut du document qui peut être DONE, DUPLICATE, IN PROGRESS.

document_id

integer

Numéro unique attribué pour chaque document

general_fields

objects

Champs généraux apparaissant une seule fois dans chaque document extrait. Retour au format : {nom du champ: valeur extraite}

line_fields

objects

Champs répétés extraits en bloc pour chaque ligne ou chaque tableau. Retour au format : {nom du champ: valeur extraite}

Request

curl api.koncile.ai/tasks/{task_id}/ \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer $API_KEY"
response = requests.get(f"{api_url}/tasks/{task_id}/",
headers={"accept": "application/json", "Authorization":{"Bearer{api_key}"})

Response

{
"status": DONE | DUPLICATE | IN PROGRESS | FAILED,
"document_id": ID,
"document_name": "name",
"status_message": "",
	"General_fields":
		{
		"Date" : {"value": "05/08/2022", "confidence_score": 0.99},
		"Price" : {"value": "$23", "confidence_score": 0.98}
		}
	,
	"Line_fields":
		{
		"Date" : [{"value": "05/08", "confidence_score": 0.97}, {"value" : "05/08", "confidence_score": 0.98}, ],
		"Price" : [{"value": "$23", "confidence_score": 0.98}, {"value": "$12", "confidence_score": 0.97}],
		}
}

An AI OCR designed for security

Lack of training on your data

Fully encrypted software

Secure storage of extracted data

RGPD compliant

Cadenas noir entouré d'étoiles noires.

Automate customs document management

SEE ALL TEMPLATES
Packing list

Transport & Logistics

References, quantities, weights, volumes, package numbers, package numbers, sender, receiver, special instructions, checked boxes.

Extraction Air waybill

Transport & Logistics

AWB number, shipper, destination, destination, weight, package, flight.

Extraction of Single Administrative Document - SAD

Transport & Logistics

HS code, value, IMA, origin, customs regime, weight.

Text PDF scanner that automatically extracts information from a Bill of lading, such as the Bill of lading number, carrier, cargo description, weight, quantity, quantity, date, and loading location.

Transport & Logistics

Number of the Bill of lading, the carrier, the description of the goods, the weight, the quantity, the date...

Any question?

Contact us at contact@koncile.ai, check out our documentation, or book a demo.

How does OCR extract information from a customs declaration?

Koncile OCR identifies the essential elements of a customs declaration, such as the nomenclature of goods, their origin and the customs duties applied. It thus optimizes the management of documents related to international exchanges.

Can OCR process a printed or handwritten customs declaration?

Yes, Koncile OCR supports printed or handwritten customs declarations. It applies advanced character recognition technologies to ensure reliable extraction of critical data.

Can I extract specific information from a customs declaration?

Yes! You can retrieve only certain fields such as the declared value of goods, customs codes, or import and export restrictions.

In what format should I import a customs declaration for OCR analysis?

You can upload your document in PDF, PNG, or JPEG. These formats are compatible with our OCR and guarantee accurate extraction of information related to customs formalities. See documentation for more details.