Accounting OCR: Comparison of the Top 10 Solutions

Last update:

June 12, 2025

5 minutes

Say goodbye to tedious manual data entry for invoices and receipts. With OCR software, accounting becomes faster, more reliable, and more streamlined. Discover our comparison of the most powerful tools available.

Discover our comparison of the 10 best OCR solutions to automate accounting, save time and make your financial treatments more reliable.

Why Should You Use OCR for Accounting Tasks?

Accounting involves processing a large volume of documents—invoices, payment receipts, bank statements, expense reports, and more. An OCR (Optical Character Recognition) tool allows you to digitize paper or PDF documents and automatically extract key data such as amount, date, supplier, VAT, and IBAN.

By integrating OCR into your accounting tools, you save valuable time, reduce manual entry errors, and speed up validation workflows. This technology has become essential for businesses, accounting firms, and financial management professionals.

How Artificial Intelligence Is Transforming Accounting?

Use Case	Description
Smart automation of accounting entries	AI, combined with advanced OCR, automatically digitizes invoices and accounting documents. Instant extraction of key data: amounts, dates, VAT rates, currencies. Captures specific elements (e.g., conversion rates) to perform accounting calculations in euros.
Optimized and secure bank reconciliation	Automated matching between accounting entries and bank statements using machine learning. Real-time identification of matches, detection of discrepancies, and anomaly prevention. Enhanced reliability and security of financial operations.
Automatic transaction categorization	Analysis of the nature of transactions to automatically assign them to the correct accounts. Reduction in input errors and faster accounting validation. Improved accuracy of financial reports.
Proactive accounts receivable management	Analysis of payment data to anticipate delays and assess customer risk. Triggering of personalized automated reminders based on the debtor’s profile.
Financial forecasting and predictive scenarios	Cross-analysis of accounting, historical, economic, and industry data. Generation of reliable projections: cash flow, financing, liquidity risks, opportunities.
Advanced financial fraud detection	Real-time analysis of large data volumes to detect anomalies and suspicious behavior. Proactive detection of potential fraud and enhanced regulatory compliance. Protection of the company’s assets.
Faster and more reliable accounting close	Automation of data collection, analysis, and validation of accounting entries. Inconsistency detection and generation of compliant reports. Freeing up time for high-value tasks: strategic analysis, financial review.

What Types of Documents Can Be Processed?

OCR solutions for accounting can process a wide range of documents, including:

Supplier and customer invoices
Receipts and till slips
Purchase orders and delivery notes
Expense reports
Bank statements
Tax returns and financial statements

Some tools also include features for data matching or reconciliation, for example, between an invoice and a purchase order.

Here’s our selection of the 10 best OCR solutions dedicated to accounting, including their features, benefits, and limitations.

Cegid

CEGID offers a comprehensive suite of accounting solutions for SMEs, mid-sized businesses, accounting firms, and large enterprises.
The CEGID ecosystem integrates advanced OCR technologies into various modules—such as invoicing, procurement, and expense management—enabling document digitization, automatic classification, and seamless integration of supporting documents.

The goal: to automate document workflows, ensure reliable accounting data, and simplify tax compliance.

Criterion	Description
Target profile	SMEs Mid-sized companies Accounting firms Large multi-site corporations
OCR features covered	Automated reading of supplier invoices (PDF, scans, emails) Extraction of key information: VAT, net/gross amounts, dates, SIRET, IBAN, etc. Expense receipt processing via mobile app (receipt OCR) OCR integration into purchasing, general, and analytical accounting modules
Main use cases	Automation of accounting entry Duplicate detection and handling Legally compliant digitization Expense control and accounting reconciliation
Key benefits	Significant time savings on data entry and verification Improved document traceability Direct integration into CEGID workflows GDPR and tax compliance (invoices, receipts, archiving)
Potential limitations	Technical implementation may require support Less suited for micro-businesses or unequipped structures
Recommended users	Organizations with high document volume Teams frequently on the move (salespeople, consultants, technicians, etc.)

Pennylane

Pennylane is an all-in-one solution that combines accounting management software with a built-in OCR engine.
It automates the retrieval of supporting documents, pre-fills accounting entries, and centralizes all financial flows within a single interface.

The tool is especially suited for SMEs, microbusinesses, freelancers, and accounting firms looking for a modern and user-friendly solution.

Criterion	Description
Target profile	Very small businesses SMEs Freelancers Startups Accounting firms
OCR features covered	Automatic reading of supporting documents (invoices, receipts, bank statements) Extraction of amounts, dates, VAT rates, supplier names Automatic classification and linking to accounting entries Pre-filling of accounting line items
Main use cases	Automated bookkeeping Purchase and payment tracking Support for sales and cash flow management Simplified collaboration with the accountant
Key benefits	Unified platform for accounting and financial management Time savings on accounting data entry Intuitive and user-friendly interface Bank account connectivity for automatic reconciliation
Potential limitations	Less suitable for large companies with complex needs Limited export or reporting customization
Recommended users	Entrepreneurs Freelancers Very small businesses/SMEs looking to centralize their financial management Organizations working with an accounting firm

Tiime

Tiime is a mobile-first application designed for freelancers, self-employed professionals, and small businesses.
It allows users to photograph their receipts (invoices, tickets, etc.), automatically extract data via OCR, and instantly share them with their accountant.

Its mobile-first approach makes it an ideal tool for users without advanced accounting knowledge.

Criterion	Description
Target profile	Self-employed professionals Freelancers Sole proprietors Small businesses
OCR features covered	Live scanning from the app (photos of receipts, paper invoices) Automatic reading of amounts, VAT, dates, and suppliers Smart filing in the document space Instant sharing with your accountant
Main use case	You’re at a restaurant: take a photo of the bill → the app extracts the VAT → the receipt is sent to your accountant in just 2 taps.
Key benefits	Extremely simple, even with no accounting knowledge Sleek, modern app with excellent store ratings Time-saving on everyday document handling Integrated banking connection and tax filing tools
Limitations	Less suitable for companies with complex workflows or multiple team members OCR performance depends on photo clarity or receipt quality
Recommended users	If you want to automate receipt processing without worrying about accounting: everything is handled from your phone, seamlessly.

Koncile

Koncile is an intelligent OCR solution designed to process all types of business documents: invoices, purchase orders, contracts, supporting documents, bank statements, and more. With its library of customizable OCR templates, it can adapt to any industry. In the accounting field, Koncile offers ready-to-use models for automatically reading supplier invoices, expense reports, delivery notes, and even tax bundles. The goal: to automate data analysis, classification, and processing—even in complex contexts such as multilingual documents, foreign currencies, or specific accounting rules.

Criterion	Description
Target profile	All types of companies: microbusinesses, SMEs, mid-sized companies Multi-site or international groups
OCR features covered	Smart reading of all types of documents (PDF, scans, photos) Extraction of key data: amounts, VAT, SIRET, IBAN, currency, conversion rates, etc. Ready-to-use templates: invoices, expense reports, purchase orders, etc. Automatic categorization based on business or accounting context
Main use cases	Processing accounting documents with automated assignment Managing diverse documents: transport, legal, HR, tax, etc. Smart digitization of paper or email flows Structured data output for ERP, accounting software, or document management systems (DMS)
Key benefits	OCR template library customizable to your documents AI capable of understanding content and deriving actions: categorization, posting, sorting Compatible with all standard file formats Structured export or integration via API
Potential limitations	Initial setup is recommended for advanced use cases
Recommended users	Companies of all sizes looking to automate document processing Relevant sectors: accounting, transport, procurement, legal, human resources

Klippa

Klippa is a comprehensive document automation solution designed to accelerate accounting processes through artificial intelligence. It combines a powerful OCR engine, a flexible API, and advanced data structuring features, making it easy to process invoices, expense reports, purchase orders, and statements. Klippa is suitable for businesses of all sizes, especially those looking to automate document workflows, improve traceability of supporting documents, or integrate OCR into their existing software environment.

Criterion	Description
Target profile	Companies of all sizes Accounting firms Software publishers Mid-sized companies or corporate groups aiming to automate document workflows
OCR features covered	Smart document reading (invoices, receipts, purchase orders, etc.) Structured data extraction: net/gross amounts, VAT, IBAN, SIRET, currency, supplier name, invoice number, date Support for multiple formats: PDF, images, scans, emails Multilingual recognition and automatic currency detection
Main use cases	Accounts payable: automation of data entry and account allocation Payment preparation based on received documents Expense report management and document classification Structured archiving with potential legal value
Key benefits	Well-documented API for quick integration into ERP, DMS, or accounting software Modular solution, suitable for both simple and complex projects Fast processing, batch or real-time Manual validation interface available for accountants
Potential limitations	Technical integration required for companies without existing systems Less of an all-in-one platform compared to some accounting solutions Interface focused on functionality rather than general public usability
Recommended users	Accounting departments Chartered accountancy firms Business application developers Companies looking to automate incoming document processing while maintaining control over their software ecosystem

Sage OCR

Sage offers several solutions that include OCR (Optical Character Recognition) features to automate the processing of accounting documents, particularly supplier invoices.These tools are designed to reduce manual tasks, speed up workflows, and improve the reliability of accounting data.

Criterion	Description
Target profile	Structured SMEs Chartered accountants Multi-site companies
OCR features covered	Digitization and automatic reading of supplier invoices Extraction of key data: net/gross amounts, VAT, dates, supplier information Direct integration into accounting modules to pre-fill entries Electronic archiving of documents with easy access
Main use cases	Automation of supplier invoice data entry Reduction of manual input errors Time savings in processing accounting documents Improved traceability and access to archived documents
Key benefits	Native integration with existing Sage solutions Faster invoice processing times Improved compliance and document traceability Customizable validation workflows to match company needs
Potential limitations	OCR features only available in specific versions or modules User interface may appear outdated for some users Initial configuration required to tailor OCR to the company’s needs
Recommended users	Companies already using Sage solutions Organizations looking to automate supplier invoice processing for greater efficiency and reliability

Dext (ex-Receipt Bank)

Dext is a pre-accounting solution that automates the collection, extraction, and categorization of data from financial documents such as invoices, receipts, and bank statements.
With its powerful OCR engine, Dext can process large volumes of documents with high accuracy, making it a valuable tool for accounting firms and businesses alike.

Criterion	Description
Target profile	Accounting firms Chartered accountants SMEs Micro-businesses
OCR features covered	Automatic reading of invoices, receipts, and bank statements Extraction of key data: net/gross amounts, VAT, dates, suppliers, currencies Automatic categorization of transactions based on the chart of accounts Integration with accounting software such as Xero, QuickBooks, Sage
Main use cases	Automation of accounting data entry Reduction of manual input errors Time savings in processing financial documents Improved collaboration between companies and their accountants
Key benefits	Fast and reliable processing of large document volumes Compatibility with major accounting software Mobile app for on-the-go document capture Secure document archiving with easy access
Potential limitations	Does not offer integrated accounting features Relies on third-party tools for some advanced functionalities
Recommended users	Accounting firms Companies looking to automate the collection and processing of financial documents Organizations seeking greater efficiency and accuracy in their accounting

Expensya

Expensya is a SaaS solution for managing business expenses, automating the entry, approval, and accounting integration of expense reports. Thanks to its powerful OCR+ technology, it instantly extracts key information from receipts, significantly reducing manual work and errors. Available via both a mobile app and a web platform, Expensya easily integrates with existing accounting systems.

Criterion	Description
Target profile	Companies of all sizes: microbusinesses, SMEs, mid-sized companies, large enterprises Employees on the move Finance and accounting departments
OCR features covered	Instant capture of receipts via smartphone or document import Automatic data extraction: net/gross amounts, VAT, date, currency, expense category, payment method Multilingual recognition (up to 70 languages) and multi-currency support with automatic conversion Processing of emails containing invoices or receipts
Main use cases	Automation of expense report management Reduction in processing time and data entry errors Smooth integration with accounting software for quick posting Real-time expense tracking and control
Key benefits	Fast and accurate OCR+ technology, reducing processing time by up to 80% Intuitive mobile app for on-the-go management Customizable approval workflows based on company policy Legally compliant archiving with probative value Integration with accounting tools such as Sage, QuickBooks, Xero, SAP, Oracle
Potential limitations	Less suited for managing complex supplier invoices Some advanced features require initial setup
Recommended users	Employees who travel frequently Accounting teams looking to automate expense management Companies aiming to improve compliance and visibility over expenses

Regate

Regate is a financial management platform designed to simplify and automate daily accounting tasks, including invoice processing, payments, and follow-ups.
It combines built-in OCR, a customizable approval workflow, and bank synchronization helping finance teams improve efficiency. Ideal for SMEs and accounting firms, Regate integrates seamlessly with leading accounting software.

Target profile	SMEs, financial services, chartered accountants
OCR features covered	Reading of supplier invoices (PDF, email, scan) Automatic extraction of key data: VAT, net, gross, date, supplier Electronic filing and archiving of documents Direct integration into approval workflows and accounting systems
Main use cases	Automation of incoming invoice processing Payment tracking and status monitoring Simplified bank reconciliation Supplier follow-ups and cash flow monitoring
Key benefits	Modern, user-friendly interface for finance teams Customizable approval workflows Centralization of documents and automation of recurring tasks Native bank integration for automated transaction flows
Possible limitations	OCR may be less accurate on complex or unstructured documents Limited accounting export capabilities for some third-party software Less suitable for companies with highly specific needs or high volume
Recommended users	SMEs and finance teams looking to centralize invoice and payment management in a user-friendly tool without technical complexity

Rossum

Rossum is an Intelligent Document Processing (IDP) platform that leverages artificial intelligence to extract, validate, and integrate data from business documents such as invoices, purchase orders, and statements. Unlike traditional OCR systems, Rossum does not rely on rigid templates, allowing it to adapt to various document formats without prior configuration. This flexibility makes it an ideal solution for large enterprises processing high volumes of diverse documents.

Target profile	Large enterprises, mid-sized companies, financial services handling high document volumes
OCR features covered	• Automatic extraction of key data: amounts, VAT, dates, suppliers, currencies • Processing of various document types without predefined templates • Smart data validation with minimal human intervention • Seamless integration with existing ERP and accounting systems
Main use cases	• Automation of supplier invoice processing • Reduction of manual data entry errors • Time savings in processing accounting documents • Improved traceability and access to archived documents
Key benefits	• Adaptability to various document formats without prior configuration • Significant reduction in document processing time • Improved compliance and document traceability • Integration with major ERP and accounting systems
Possible limitations	• Initial setup may be complex • Less suitable for small organizations with low document volume
Recommended users	Companies processing a high volume of diverse documents and aiming to automate document handling for improved efficiency and reliability.

What Are the Key Criteria for Choosing a Good Accounting OCR Software?

Choosing the right OCR software for accounting is not a decision to be taken lightly.
The solution must meet both the technical requirements of document processing and the operational needs of your business.

Here are the key criteria to consider:

Key accounting features: Types of documents to manage (invoices, expense reports, etc.), essential functions (export, bank reconciliation, etc.).

OCR recognition reliability: Accuracy rate across various formats (PDFs, scans, photos); ability to extract key fields (amounts, VAT, IBAN, etc.).

Language and format handling: Ability to process multiple languages, currencies, and invoice layouts.

Connectivity with your tools: Seamless integration with your accounting software (Sage, Cegid, etc.); compatible export formats (CSV, JSON, API).

Advanced automation features: Reliability scoring, duplicate detection, smart classification, automatic accounting allocation.

Fit for your business: Relevance to your industry (transportation, real estate, etc.); scalability based on your company’s size and growth.

User experience: Ease of use, clear interface, mobile accessibility, no technical skills required for daily use.

Security and legal compliance: GDPR compliance, legal archiving, reliable audit trail, secure handling of sensitive data.

Pricing suited to your needs: Total cost (subscription, setup, training); value for money based on your document volume.

Customer support and onboarding: Availability of technical support, clarity of documentation, quality of user onboarding.

Trial options before purchase: Free trial or demo available to test the tool and confirm it matches your needs.

A Game-Changer for Modern Accounting

Integrating OCR software into accounting processes is no longer optional it’s a strategic decision.

By automating the reading and extraction of data from invoices, expense reports, or bank statements, these tools save valuable time, improve the accuracy of entries, and reduce the risk of errors. When combined with artificial intelligence, they go even further: automated bank reconciliation, smart categorization, fraud detection, and even financial forecasting.

Each company can tailor the solution to its specific needs, depending on its industry, size, or level of digital maturity. Whether the goal is to boost productivity, enhance compliance, or gain better control over cash flow, OCR accounting software represents a major step forward for the profession. The right choice ultimately depends on your needs, existing tools… and your ambition when it comes to automation.

Tristan Thommen

Co-founder at Koncile – Turn any document into structured data with LLMs – tristan@koncile.ai

Tristan Thommen designs and deploys the core technologies that transform unstructured documents into actionable data. He combines AI, OCR, and business logic to make life easier for operational teams.