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Can AI and OCR replace manual accounting entry? Discover the future of automated accounting.
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Last update:
April 24, 2025
5 minutes
Extracting data from visual documents has never been easier. In 2025, OCR solutions reached a new level in precision, speed and integration. Whether you manipulate invoices, contracts, or statements, these tools transform your PDFs and images into ready-to-use data that can be used in your business systems. Here is our selection of the three best OCRs to automate your document processes.
Top 3 OCR 2025 tools to convert images and PDFs into structured text, easily integrated.
Are you looking to automate the management of your documents?
OCR (optical character recognition) is a powerful tool for converting your images or PDF files into usable data. Whether for invoices, contracts, bank statements or administrative documents, or administrative documents, text extraction becomes fast, accurate, and accessible.
Here's our pick of the top 3 OCR tools for extracting text from an image.
Koncile.ai is an OCR solution powered by artificial intelligence, designed to automatically extract data from your PDF documents or images. Unlike simple online converters, Koncile offers an engine adapted to different use cases: invoices, delivery notes, contracts, prescriptions, etc.
Strengths:
Here are the steps you need to take to extract text from an image:
After analyzing the results, I found them to be very accurate. That's why I put Koncile.ai in the top position of the best OCR-based image-to-text conversion tools. Unlike others, its API compatibility allows for smooth integration into automated business processes.
Imagetotext.io is a free online tool that allows you to process up to 3 images at a time (and more in a premium version). It supports various formats like JPG, PNG, GIF, or WEBP, and offers a simple interface for copying extracted text or downloading a text file.
Strengths:
Boundaries: no API, limited data customization, restrictive output format (.txt).
After analyzing the results, I found them to be accurate and so I decided to place this tool among the best image to text conversion tools based on OCR. However, the absence of an API limits its integration into an automated process for businesses.
Prepostseo offers an interesting image-to-text conversion tool for those who want to process large files (up to 20 MB). It is adapted to low-resolution documents and offers several output formats (.txt, .doc).
Strengths:
Boundaries: no contextual verification, no business logic, no integration possible via API.
After analyzing the results, I found them to be accurate and so I decided to place this tool among the best image to text conversion tools based on OCR. However, the absence of an API limits its integration into an automated process for businesses.
Resources
Can AI and OCR replace manual accounting entry? Discover the future of automated accounting.
Blog
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Case study
Compare 4 OCRs according to your business uses, types of documents, API integration, customization and business logic.
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